Employee Management Free Excel Template – Complete HR Control System for Small Businesses

Manage Your Team, Records, and HR Processes Easily in Excel

Looking for an easy-to-use tool to manage your company’s human resources?
This Employee Management Free Excel Template offers a complete system for tracking, organizing, and analyzing employee data — just like professional HR software, but entirely in Excel.

It’s designed for small and medium-sized companies that need to control information about their employees efficiently and cost-effectively.

By default, the template is ready to manage up to 10 employees, but it can easily be expanded and customized to fit your organization’s needs.

A Professional HR Tool Made in Excel

This template centralizes all employee information in one place, making HR management simple and visual.
It includes dedicated sections for personal data, absences, medical exams, training, skills, and documentation — all structured in a way similar to advanced HR software.

Employee File – Information You Can Register

Each employee has a complete record with essential data:

👤 Personal and Employment Information

Employee Code
Full Name
Email, Telephone, and Cell Phone
Department and Department Manager
Job Position and Working Shift
Employee ID
Bank Account
Entry Date and Leave Date
Birth Date and Age

🕒 Absences and Medical Records

Absence Type
Start and End Date
Total Days of Absence
Medical Examination Date

🎓 Training and Courses

Course Name
Date
Cost or Amount
Evaluation Score

🧠 Skills and Competencies

Skills and Attitudes Score
Languages and Proficiency Level
Technical Qualifications (with Score)
Degrees and Certificates
Training Titles and Completion Date

📄 Document Management

Document Name
Attached File Link (direct access from Excel)

All documentation can be linked directly to Google Drive, Dropbox, or your company’s cloud storage.

HR Reports and Analysis

The system includes the ability to configure custom reports for tracking and analyzing employee data.
You can monitor:

Absences by department or type
Training costs per employee
Skills and qualification summaries
Workforce structure and demographics

This makes it a powerful HR dashboard for decision-making and workforce optimization.

Why Use the Employee Management Free Excel Template

✅ 100% Free, editable, and easy to use
✅ Suitable for small businesses and startups
✅ Covers all HR areas: employee data, absences, training, and documentation
✅ Acts as a lightweight HR software alternative
✅ Can be customized and expanded for larger teams
✅ No additional software required — only Excel

A practical and professional way to understand and manage Human Resources within your company.

Download the Employee Management Free Excel Template

Simplify your HR administration and gain full control of your employee information.
Download the Free Excel Template for Employee Management now and start organizing your human resources data efficiently.

👉 Get it now