Payments Forecast Control Free Excel Template – Plan, Track, and Manage Upcoming Company Payments

Anticipate and Control Your Future Payments with Excel

Worried about how much your company has to pay in the coming weeks or months?
The Payments Forecast Control Free Excel Template is a practical and efficient tool that allows you to forecast, plan, and monitor all pending and completed payments, so you always know your future cash outflows and can avoid liquidity surprises.

This Excel template helps finance and accounting teams organize and visualize payment obligations in an intuitive and structured way — without needing complex ERP systems.

Types of Payments You Can Plan and Control

This professional Excel template allows you to manage different types of outgoing payments your company may face, including invoices, periodic expenses, and exceptional costs.

🧾 1️⃣ Invoice Payments

Invoices already received and confirmed in your accounting or ERP system.
You can register multiple payment terms per invoice (e.g., 30, 60, 90 days) — a common practice in many countries.

💼 2️⃣ One-Time Expenses

Expenses pending payment that don’t necessarily originate from invoices, such as:

Payroll or bonuses
Tax payments
Financial charges
Early loan amortizations

These expenses can be booked or not yet accounted for — but they still represent future cash outflows.

🔁 3️⃣ Recurring Payments

Periodic payments that occur regularly and predictably, such as:

Rent and utilities
Loan installments
Insurance premiums
Maintenance services
Subscriptions or software licenses

Even if you haven’t yet received the related invoice, you can record the expected payment dates and amounts.

How the Payment Forecast Control Excel Template Works

The template is designed for both simplicity and flexibility.

You can create and control up to 100 individual forecasts, each stored on its own sheet within the workbook.
A summary list provides a clear view of all your forecasts, showing the key data for each.

⚙️ In each forecast sheet, you can:

Select the supplier (linked to invoices or orders)
Record the document type and date (invoice, PO, or expense)
Select the forecast type (Invoice, Unique Expense, or Recurring Expense)
Enter the total amount to be paid

Then, for each forecast:

Add the due dates and amounts for each payment term
Once a payment is made, record the amount paid, and it will automatically be excluded from future reports

This system gives you total visibility of what is pending and what has already been settled.

Dynamic Payment Forecast Report

The Payments Forecast Control Free Excel Template includes a dynamic dashboard to track payment obligations efficiently.

You can analyze:

Forecast Type
Supplier
Document reference
Due date
Amount to be paid

And filter the report by:

Forecast Type (Invoice, Expense, Recurring)
Supplier
Month of due date
Year of due date

This allows you to generate weekly, monthly, and yearly payment views, providing a complete overview of your future cash requirements.

Benefits of the Payments Forecast Control Excel Template

✅ 100% Free, editable, and easy to use
✅ Allows multi-term payment scheduling
✅ Manages up to 100 forecasts with dynamic reporting
✅ Tracks pending and completed payments automatically
✅ Provides visibility by week, month, and year
✅ Helps anticipate cash needs and avoid liquidity issues
✅ Ideal for SMEs, accountants, and financial controllers

This Excel tool is a perfect complement to your cash flow management and treasury control system.

Download the Payments Forecast Control Free Excel Template

Gain total control over your company’s upcoming payments and strengthen your financial planning.
Download the Free Excel Template for Payment Forecast Control, start forecasting your expenses, and avoid unpleasant surprises.

👉 Get it now

Download this Template here

More information about Controlling Tools

ERP ODOO Functional Consultant and Controller (Management Control & Controlling)

Dani Granero

More INFO and contact